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Quick, easy, and free!

There’s no sign-up fee, no employee enrollment fees, no annual fee, no transaction fees to employers or employees, no up-front deposits, no penalties for closed or inactive accounts, etc. We are truly a pay-as-you-go ‘cost-plus’ provider of Health Spending Accounts in Canada. Sound too good to be true? It isn’t – here’s our fine print.

Feel free to try us out, and if you’re not fully satisfied with our services you can cancel your account with us any time.

Already have a contract with another HSA provider? We can help you switch to us today and start saving!

Your contact info

First name

Last name

Business title or role

Company info

Legal name

Street address

City

Postal code

Province

Type of business

This category includes corporations of all sizes, including a corporation comprised of a sole employee/owner.

According to the CRA's guidance:

1. For company shareholders to be included under this plan they must be employees, which means that they are actively, regularly, and continuously engaged in the business and have an employment contract in place. They should also receive a salary (T4 income) and not just be paid in dividends. For businesses with a single shareholder – employee (or comprised of family members only), best practice dictates that the employment contract be amended to include mention that a Health Spending Account plan is being offered, that the corporation is required to reimburse employees for all eligible health expenditures incurred and properly submitted to the HSA plan up to the plan limit, and that the corporation cannot modify or terminate the HSA plan at any time without notice, or at its sole discretion. This is necessary to ensure that the HSA (which is a form of ‘self-insured’ Private Health Services Plan) behaves as an insurance plan between two parties (the corporation and the employee).

2. You can set up different "classes" of employees, each receiving a different level of HSA benefits. However, ALL employees of a particular class must be included. We will walk you through how to set this up. It is recommended that all arm’s-length full-time employees be included in the plan but it is up to the corporation to decide if it makes sense to include all classes of employees. However, if a corporation has arm’s-length employees, at least one employee class with at least one arm’s-length employee should be included (the plan should not be offered only to employees who are also shareholders, otherwise it may be considered to be a shareholder benefit instead of an employee benefit).

3. Maximum benefits for shareholders must be "reasonable", as should maximum benefits for any employees who are family members of shareholders, as should the disparity in benefit levels between the lowest and highest groups. We will walk you through how to set this up.

This category includes sole-proprietorships and partnerships.

According to the CRA's guidance, in order to qualify:
1. You (and any business partner(s) ) should be actively, regularly, and continuously engaged in the business.
2. You need to have at least one arm's length employee. An arm's length employee is someone who works for you and is not related to you. This does not include any business partners you may have, nor does it include any temporary or seasonal workers you may employ.
3. In the current tax year (or previous year) more than 50% of your total income is from the business, or your total income from sources other than the business does not exceed $10,000.
4. Maximum benefit offered to owners is dependent on the number of arm's length employees and their respective maximum benefit levels. We will walk you through how to set this up.

I believe my company meets or will meet the above criteria for a Health Spending Account.

Any other comments, concerns or questions?

What happens next?

Please check your inbox now to make sure that you received our automated reply. If not, your address may be incorrect or our reply went to spam. You can also email us directly at inf[email protected]. We will review your information and email you our no-fuss, no-commitment, and CRA-friendly contract. It will painlessly guide you through the final steps of setting up your benefit plan, including establishing reasonable benefit levels for you and any employees. Easy!

The Fine Print and FAQ

Fees

We charge a rock-bottom 5% administration fee plus applicable taxes (known as ‘cost-plus’) on all approved claims (not submitted claims). Better yet, with our plan there is no sign-up fee, no employee enrollment or change fee, no annual fee, no contract termination fee, no upfront deposits, no transaction fees for your company or your employees, and no hidden fees. We are strictly a pay-as-you-go provider. This means that you are in full control of your costs year after year.

We don’t enforce a minimum benefit level per employee, nor tiered pricing based on the size of your business.

You may incur fees from your bank when you submit payment to us, or if you request that we cancel a bank transaction that we have already submitted on your behalf (in which case we’ll simply pass our bank fee on to you). Since we limit invoicing to once per month, bank transactions and hassles are kept at a minimum. We accept payment by direct deposit and interac e-transfer.

We built EasyHSA from the ground up to be able to offer the most no-nonsense, bullet-proof and cost-effective Health Spending Account in Canada.

Contract

We are a cost-plus Private Health Services Plan (PHSP) administrator. We use a light-weight and commitment-free contract that doesn’t lock you into using our services, and is designed to help you satisfy the Canada Revenue Agency’s requirements for a health spending account in Canada (technically a ‘self-insured PHSP’).

You can cancel our service any time and for any reason by giving us 30 days notice. There are no penalties associated with opening, closing or having a stagnant account. This means that you can easily stop using our services if you are not happy.

Employee enrollment

Want to add an employee to your company HSA plan? Just email us their name, employee category and email address and we will contact them by email to introduce them to their new benefits plan, and to collect the necessary administrative information. This introduction also serves to help demonstrate to the Canada Revenue Agency that each eligible employee is adequately informed of their benefits plan.

We also take this opportunity to describe when and how to use their HSA. This includes informing them of the requirement that they use any additional extended health insurance they may have before submitting any amounts to their HSA plan.

Employee ongoing management

Need to remove an employee from the plan? This is free and easy with just an email.

Employees that have been removed from the plan will have their benefits cancelled effective their termination date (unless otherwise directed). They will have 30 days from their termination date to submit any remaining receipts from the current year.

Employee Categories, Limits and Plan Roll-over

Employee benefits categories and limits are entirely up to your discretion, however, when signing up we will guide you by recommending Canada Revenue Agency best-practices.

As per the Canada Revenue Agency’s risk requirement, our plans do not carry forward unused amounts indefinitely. This means that an employee’s yearly benefits do not continue to grow if they haven’t used them, instead they either renew each year at the predetermined level and unused amounts are forfeited by the employee, or the employer can decide to select the option to allow unused amounts to carry forward for a maximum of up to one year before being forfeited. Forfeited amounts do not belong to EasyHSA and are ‘returned’ to the employer (since we don’t take up front deposits no money actually exchanges hands here). Employees must submit their claims in the year they are incurred (or within our end-of-year grace period). Likewise, any health receipts from the period predating employee plan enrollment do not qualify.

We take your privacy very seriously. To learn about the types of information we collect and how we use it (spoiler alert: we only use it to facilitate administering health spending accounts), please refer to our privacy policy.

Which health and dental expenses qualify for a Health Spending Account?

All medical expenses that would otherwise be eligible for the personal income tax Medical Expense Tax Credit (METC) qualify under a Health Spending Account in Canada – which is a lot!

This includes 100% of medicine prescriptions, dental, vision care, hospital expenses, laboratory expenses, and health services provided by Authorized Medical Practitioners in your province. ‘Authorized Medical Practitioners’ vary by province, but typically include Physiotherapy, Chiropractic, Massage Therapy and more. Our plan also covers 100% of all premiums paid to any non-governmental health care plan (such as Blue Cross or GreenShield).

When you sign up you will receive an Employee Benefits Guide to help you determine which expenses are eligible.

Can I administer my own Health Spending Account?

Technically this could be possible for an incorporated business assuming the correct tax and legal safeguards were in place, but practically speaking this is not feasible for most employers.

The Canada Revenue Agency recommends that you use a third-party provider to administer your company’s Health Spending Account, and this is an obligate requirement for unincorporated businesses. Using a third-party administrator like EasyHSA will not only make it easier for you to demonstrate that your HSA fits the definition of a Private Health Services Plan, it will also safeguard your employees’ health privacy (and conversely, safeguard your company from accusations of health discrimination).

It's as easy as...

An employee (or you) submits a receipt

We invoice your business

Your business pays us, and we pay them

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The Fine Print and FAQ

Have a question?